Costroom

Technology Spend, Governed and Optimized at Every Stage

Holograph manages the platforms your business runs on. CostRoom manages what those platforms cost. Together that covers the full picture: licensing and technical optimization on one side, spend visibility, procurement governance and vendor negotiation on the other.
Most organizations pay above market benchmarks for software, cloud and AI tools, because pricing gets negotiated in isolation, contracts are rarely benchmarked after signature, and usage is almost never reviewed before a renewal locks the number in for another year. CostRoom closes that gap before the renewal, not after.

30+

Years combined software buying and negotiation experience

300+

Vendors in the global sourcing network

5

Delivery locations across US, KSA, UAE and India

360°

Coverage from sourcing through renewal

Spend Optimization Built for the Full Lifecycle

CostRoom brings spend, usage, contracts, renewals and vendor management into one connected system, then puts procurement specialists behind it to turn findings into signed outcomes. Five capabilities, applied across SaaS, cloud and AI together.

Visibility

Product issue and tracking

One source of truth for every SaaS, cloud and AI investment. Spend, application usage, contracts, renewal dates, vendors and ownership tracked across departments in a single view, so finance and IT are working from the same numbers for the first time.

Control

Product issue and tracking

Standardised procurement through configurable approval workflows, budget thresholds and purchasing policies. Every technology purchase follows the right route before the money is committed, which stops uncontracted spend at the source rather than discovering it in an audit.

Enterprise Service Management with Holograph

Intelligence

Product issue and tracking

Spend and usage data turned into decisions. Unused licences, duplicate applications, pricing gaps against market benchmarks, renewal risk, AI token consumption and cloud inefficiency, surfaced continuously instead of once a year.

Community of Practice: Design Industries

Optimization

Product issue and tracking

Insight becomes action. Licence rationalisation, cloud right-sizing, contract restructuring and renewal renegotiation, executed rather than recommended. This is the step most spend tools stop short of.

Cyber Security Protection with Design Industries and Holograph

Expert-Led Execution

Product issue and tracking

Technology does not negotiate contracts. CostRoom's procurement specialists run vendor engagement, benchmarking, commercial structuring and renewal execution as an extension of your team, using live pricing data and peer comparables your organisation does not have access to on its own.

Why This Combination Works

Holograph brings enterprise software licensing, Cloud FinOps and technical optimization expertise. CostRoom brings the spend visibility, procurement governance and commercial execution layer. Neither is a substitute for the other.

One Connected View

Software, cloud and AI spend managed together rather than through three separate dashboards, three separate teams and a spreadsheet that reconciles none of them.

Holograph partnering with Design Industries Partnership.

Platform Plus Expertise

An intelligent spend optimization platform paired with category specialists who execute. Most offerings in this space give you one or the other, then leave the hard part to your team.

Execution, Not Reporting

An identified opportunity moves straight to licence rationalisation, vendor negotiation or cloud optimization. Dashboards describe the problem. This closes it.

Timely Response Holograph Design Industries

Earlier Commercial Leverage

Usage and contract review starts well before the renewal deadline, while your organisation still has room to negotiate. After the auto-renewal fires, the leverage is gone for another term.

Continuous, Not One-Off

Spend, usage and commercial commitments reviewed on an ongoing cycle. A single cost reduction exercise erodes within two quarters. Governance holds.

Global Delivery, Local Context

Teams across the US, KSA, UAE and India, matching Holograph's own footprint. Regional pricing, regional vendors and regional contracting norms handled by people who work in those markets.

From Visibility to Executed Savings

Four stages. The first one is an assessment, and it produces a number before you commit to anything.

See

Build one source of truth across every SaaS, cloud and AI purchase, covering spend, usage, ownership, contracts and renewal dates.

Control

Apply approval workflows, purchasing policies and budget thresholds so new technology spend follows a defined route before it is committed.

Optimize

Surface unused licences, duplicated tools, underutilised commitments and upcoming commercial opportunities, ranked by what is worth acting on first.

Execute

CostRoom's procurement specialists manage vendor engagement, benchmarking, negotiation and renewals as an extension of your team.

Control Every Dollar You Spend on SaaS, Cloud and AI

Technology Spend, Governed and Optimized at Every Stage

30+

300+

5

360°