36%
Enterprise SaaS Licenses Remain Unused
29%
Of Cloud Spend Is Estimated to Be Wasted
Up to 30×
Higher AI Token Costs Can Be Incurred for the Same Task Without Better Results

You're Paying More Than You Should

Many organizations pay 10% to 20% above market benchmarks for SaaS, cloud, and AI tools because pricing is negotiated in isolation, contracts aren't continuously benchmarked, and usage is rarely reviewed before renewals. CostRoom combines spend visibility, market benchmarking, usage intelligence, and procurement expertise to ensure every renewal is evaluated before costs are locked in.

What CostRoom Does

CostRoom is a SaaS, cloud, and AI spend optimization platform. It helps organizations gain complete visibility, enforce governance, generate optimization intelligence, and continuously optimize technology spend across the entire lifecycle, from procurement to renewals.
how it works
01

Visibility

Gain a single source of truth for every SaaS, cloud, and AI investment. Track spend, application usage, contracts, renewals, vendors, and ownership across departments in one unified platform.
02

Control

Standardize procurement through configurable approval workflows, budgets, purchasing policies, and governance controls. Ensure every technology purchase follows the right process before spend is committed.
03

Intelligence

Transform spend and usage data into actionable insights. Identify unused licenses, duplicate applications, pricing gaps, renewal risks, AI token consumption, cloud inefficiencies, and optimization opportunities using continuous analytics and benchmarking.
04

Optimization

Move directly from insight to action. Optimize SaaS licenses, cloud infrastructure, AI spend, vendor contracts, and renewals through CostRoom’s platform, pricing intelligence, and managed procurement expertise.

From Visibility to Action

how it works
01

See

Create one source of truth for every SaaS, cloud, and AI purchase, including spend, usage, ownership, contracts, and renewals.
02

Control

Apply approval workflows, purchasing policies, and budget thresholds before new technology spend is committed.
03

Optimize

Surface unused licenses, duplicated tools, underutilized commitments, and upcoming commercial opportunities.
04

Execute

CostRoom's procurement specialists manage vendor engagement, benchmarking, negotiations, and renewals as an extension of your team.

The CostRoom Advantage

One Connected View

Bring software, cloud, and AI spend together instead of managing each category through separate dashboards and spreadsheets.

Platform Plus Expertise

Combine CostRoom's intelligent spend optimization platform with category specialists who execute, negotiate, and optimize every stage of your technology spend lifecycle.

Action, Not Just Reporting

Move directly from an identified opportunity to license rationalization, vendor negotiation, or cloud optimization.

Earlier Commercial Control

Start reviewing usage and contracts before renewal deadlines, while your organization still has negotiation leverage.

Continuous Optimization

Continuously review spend, usage, and commercial commitments instead of relying on a one-time cost reduction exercise.
Holograph Pattern

33% Cloud Cost Optimization Identified

By reviewing both cloud consumption and the underlying commercial structure, CostRoom identified an opportunity to restructure the customer’s commitment and improve the customer’s commercial position.

Frequently Asked Questions

What is CostRoom?
CostRoom is a SaaS, cloud, and AI spend optimization platform covering procurement, usage, contracts, vendors, and renewals.
What areas of technology spend does CostRoom cover?
CostRoom covers SaaS applications, cloud expenditure, and enterprise AI tools across their complete purchasing and management lifecycle.
Does CostRoom replace our existing procurement or cloud tools?
CostRoom works alongside existing finance, procurement, identity, cloud, and Software Asset Management (SAM) systems by providing a connected spend optimization and execution layer.
Can CostRoom track application usage?
CostRoom consolidates usage data for supported applications through available integrations and customer-provided data, helping teams compare licenses purchased against actual adoption.
Who handles vendor negotiations and renewals?
CostRoom's procurement specialists manage vendor communication, pricing benchmarking, commercial negotiations, and renewal execution as an extension of your team.
How do Holograph and CostRoom work together?
CostRoom provides the spend visibility, procurement, and optimization platform. Holograph complements it with enterprise software licensing, Cloud FinOps, and technical optimization expertise.
Holograph pattern

Optimize Your Technology Spend at Every Stage

Get complete visibility and control across SaaS, cloud, and AI,
from the first purchase request through usage, renewals, and optimization.
Book a Demo
Our Partners
Awneet Srivastava
•
28
Jul
2026
Staff Augmentation
How to Scale Your DevOps Team Without Full-Time Hires
Optimisation
Productivity
Company
Copyright © 2026 Holograph Technologies. All rights reserved.
POSH PolicyPrivacy PolicyTerms and Conditions

Get in touch

Please fill the form and someone from our team will get back to you.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.